Cost calculator
What is manual order entry costing you?
Model your real PO volume, labour rate, and error rate. Compare manual keying against automated PDF to Order processing. Numbers update live.
Your assumptions
500 orders
$65
6 min
1 min
6 %
1 %
$250
$2
Manual entry - per month
$10,750
- Data entry labour
- $3,250
- Cost of errors
- $7,500
- Software
- $0
$129,000 per year
With PDF to Order - per month
$2,792
- Review + approval labour
- $542
- Cost of errors
- $1,250
- Automation cost
- $1,000
$33,500 per year
Estimated annual savings
$95,500
$7,958 per month, and 500 ops hours given back each year.
Defaults reflect a real wholesale business case: 500 orders/month, $65/hour loaded labour, 6 minutes per manual order versus 1 minute of review, 6% versus 1% error rate, and $250 average cost per error. Your numbers will vary. This tool is directional, not a quote.
FAQ
- What does this calculator measure?
- It compares the fully loaded cost of typing wholesale purchase orders by hand - labour time plus the cost of order errors - against processing the same volume automatically with PDF to Order.
- Where do the default numbers come from?
- They mirror a real customer business case: $65/hour loaded labour, 500 orders per month, 6 minutes per manual order versus 1 minute reviewing an automated draft, a 6% manual error rate versus 1%, and $250 average cost per error.
- Why is there still a cost in the automated column?
- Automation is not zero-touch. Someone still reviews and approves each draft order, and a small share of orders still need a fix. The calculator keeps that review time and residual error rate in the model.
- What counts as the cost of an error?
- Wrong SKU or quantity shipped, reship freight, credit notes, restocking, and the support time to sort it out with the buyer. Most B2B teams land between $150 and $400 per incident.
Stop paying for keystrokes.
Install PDF to Order and turn wholesale POs into Shopify draft orders in minutes.